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Extenuating Circumstances Appeal

FRCC establishes deadlines in each class schedule for dropping and withdrawing from courses. These deadlines allow all students an equal opportunity to drop or withdraw regardless of the reason. The Extenuating Circumstances College-Wide Appeal process is available to students who experience extenuating circumstances, beyond their control, that impact their ability to participate in coursework for a prolonged period of time. After the drop or withdrawal deadline, the Extenuating Circumstances College-Wide Appeals Committee will consider a late withdrawal, with the possibility of receiving a tuition credit to be used for a future semester.

Reasons for Appealing Include:

  • Medical (extended physical/mental illness or debilitating injury/accident)
  • Death of family member
  • Institutional error
  • Unforeseen military deployment
  • Other extenuating circumstances

Note: A change in employment (or work schedule) does not constitute an extenuating circumstance.


Appeal Process

1. Complete the online Extenuating Circumstances Appeal form

2. Complete and submit all supporting documentation. Documentation may include:

  • FRCC Medical Documentation Form (required for all medical appeals)
  • Death Certificate or Obituary
  • Notarized letter from another person who can speak to your circumstance
  • Recommendation from instructor, department chair, or dean
  • Documentation of unforeseen military deployment

Please Note:

  • Before completing the online form, have supporting documentation prepared to upload electronically with form.
  • Appeals for medical circumstances must be accompanied by the FRCC Medical Form only.  Other forms of medical documentation will not be accepted by the committee, and will be denied.
  • If you cannot submit documentation electronically, it must be received at our office within 30 days of submitting the appeal form.
Boulder County Campus
Larimer Campus
Westminster Campus
2190 Miller Dr.
Longmont, CO 80501
Phone: (303) 678-3621
Fax: (303) 678-3847
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4616 S. Shields St.
Fort Collins, CO 80526
Phone: (970) 204-8377
Fax: (970) 204-8484
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3645 West 112th Ave.
Westminster, CO 80031

Phone: (303) 404-5602  
Fax: (303) 404-5150
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3. The Extenuating Circumstances College-Wide Appeals Committee will meet to review your appeal.

  • The Committee typically meets to review appeals twice per month.
  • Appeals are heard in the order in which they are received.
  • Submitting your appeal by a certain time does not guarantee that it will be heard at the next meeting, although every effort will be made to hear your appeal in a timely manner.
  • If approved, the Committee may award an administrative withdrawal with/without tuition credit.
  • Administrative Withdrawal (AW) grades are not calculated in a student's GPA, but AW credits will count towards a student's completion rate.
  • A tuition credit must be used within 6 months of the date processed to student accounts. Tuition credits are to be used for tuition in future terms only and cannot be granted in the form of a refund or debt forgiveness, or used for the cost of books.


Important to Know

  1. All requests, communications, and appeal outcome will be communicated to you via your college email address.
  2. Appeals must be submitted within 6 months of the end of the semester for which the student is appealing. Repeated appeals for the same reason will not be considered.
  3. Note to Financial Aid Students: Making changes to your schedule and courses may have Financial Aid implications. If you drop or withdraw from classes, you may owe some or all of the funds you have received. It is advised that students meet with a Financial Aid advisor prior to submitting the appeal to discuss the impact of this withdrawal.
  4. An approved appeal does not guarantee entry or re-entry into any of the college’s competitive programs.
  5. All information and documentation supplied in the appeal submission will be held confidential. However, if the committee finds it necessary, a staff member may reach out to the student to ensure the student’s well-being.
  6. Front Range Community College is required by federal laws, including Title IX and VAWA, to report certain activity and incidents. Therefore, any information supplied that should fall within these laws, may be reported to other college departments.